From the practice

A wellness visit is a prevention-planning appointment: your history, your screenings, your medications and a plan for the year ahead. Two different kinds of appointment are not covered by it — a sick visit for something new like a cough, a cold or an infection, and a problem visit to manage an ongoing condition like diabetes or high blood pressure. Each needs its own time.

If you need both, say so when you book and we will schedule the time for it. They are separate services and may be billed separately.

If you are 65 or over, this is your Medicare Annual Wellness Visit.

If you are under 65, the equivalent is an annual physical or wellness visit through your commercial plan — a different service with different rules, set out in the next point.

On Medicare, the Annual Wellness Visit runs on a rolling clock — at least 11 full months after your last one — so it is not tied to a particular month. Commercial plans differ: some cover one preventive visit per calendar year, others require a full year between visits. We check your plan's rule when we verify your insurance.

Please book it as the right kind of visit. If you book for an acute problem, we can deal with the acute problem — but we cannot turn that appointment into your annual visit on the day. Booking the wrong one is the usual reason an insurer refuses to pay, so tell us which you need and we will put the right time aside.

It is billed once a year, per patient — and only one doctor can bill it. If another provider has already billed a physical this cycle, your plan will not pay for a second one, however the appointment was labeled.

It must stay preventive. The visit is for someone without new symptoms: screenings, counseling and the year's prevention plan. Raise a new problem or need a new prescription during it, and that becomes an additional service on the day, billed separately under your plan's rules.

It runs on your plan's rules, not ours. What is included, what codes as preventive and what you pay for the extras is decided by your commercial plan — we will tell you honestly what we can see from our side, but the plan documents govern.

Whichever time you pick, the appointment is not confirmed until two things are settled: your insurance is verified, and the slot is actually available. Our staff check both and call you back — usually the same business day. If either does not work out we will call you and move it, rather than let you find out at the front desk.

Please give us the phone number that is registered with us — and when you call, call from it. The practice receives a steady stream of junk calls, and the registered number is how our staff recognize you and know whom to call back.

Have your insurance card with you when you book. We need the plan name, member ID and group number to check what your visit is covered for before you are seen.

A credit card is kept on file to hold clinic appointments. You give it on the secure new-patient packet you sign electronically — never typed into this website, and never over email or text. It is charged only for balances you have authorised: the $100 no-show fee for an appointment missed without notice, and anything left after your insurance has processed the claim. Cancel or reschedule at least 24 hours ahead and no fee applies. An unfilled slot is a patient who could have been seen.

A wellness visit or annual physical covers preventive care only: screening and counseling aimed at preventing infection, heart disease, high blood pressure, diabetes and high cholesterol. Anything outside that is its own appointment.

A new problem or a new prescription is a separate visit. If you raise something new during a preventive visit, it becomes a second service on the day and your plan will usually charge for it separately — commonly in the region of $50 to $100, though what you actually pay depends on your plan.

Follow-up visits are for one or two problems. That is what the time is booked for, and trying to cover everything in one appointment is how visits end up rushed. If you have a longer list, tell us when you book and we will find the time for it.

Chronic medications are prescribed for 90 days. Book your follow-up every three months so a refill never runs out while you are waiting for an appointment. Going away for 91 days or more — a long trip, a season abroad? Book an appointment in the month before you leave, so your prescriptions cover the time you are gone.

Antibiotics usually need an exam or a rapid test first — prescribing without one is how the wrong drug gets given. For established patients whose condition we already know well — for example those in our chronic care and remote monitoring program — some decisions can safely be made by phone or tele-visit between appointments. Dr. Katari decides case by case; new infections usually still need to be seen.

Controlled substances are case by case and are never guaranteed. Depending on what you need, the right person to manage it may be a pain specialist or a psychiatrist, and we will tell you honestly if that is so.